Executive Assistant

A fully remote Executive Assistant role supporting the owner of an established insurance agency with a long-standing local presence and a small team. The role suits a proactive, highly organised administrator who works well independently, handles sensitive information with discretion, and enjoys bringing structure to a busy schedule. It starts with inbox, calendar and reporting work and grows over time into operations, systems and process support. Working hours align with U.S. business time. Candidates should be based in LATAM, Africa or Eastern Europe.

What you'll do

• Manage and organise the owner's inbox, flagging priorities and drafting responses
• Coordinate calendar scheduling, reminders and day-to-day administrative needs
• Prepare meeting notes, action items and follow-up communications
• Maintain a tracker of open tasks, deadlines and pending decisions
• Prepare recurring manual reports and clear summaries from internal systems
• Learn and support CRM and lead-management workflows, and document simple SOPs

What you need

• 3+ years in an executive, administrative or operations support role
• Experience supporting an executive, founder or fast-paced leadership team
• Proficiency with Google Workspace or Microsoft Office, including spreadsheets
• Strong attention to detail and discretion with sensitive information
• Ability to learn new CRM and reporting platforms quickly
• Available to work U.S. business hours (9:00 AM - 5:00 PM EST)

Open to applicants anywhere in the world.

How to apply

Get the free i'llTip app to see the employer's details and apply. i'llTip's AI can tailor your résumé to this job, and you'll get alerts for similar roles.

Prefer the website? Continue on illtip.comOr get the app: Android · iPhone

🔔 Get new jobs like this first: join VA & Admin Jobs on Telegram · or get personal job alerts