Legal Virtual Assistant / Operations Assistant

A remote operations role supporting a growing legal practice that serves founders and businesses with business-focused legal services. The position is administrative and operational rather than advisory: keeping team workflows, client onboarding and follow-ups running smoothly so that lawyers can concentrate on legal work. It suits an highly organised, proactive person who enjoys project tracking, process improvement and clear communication, and who is comfortable handling confidential information in a professional setting.

What you'll do

• Coordinate daily team check-ins, weekly planning and weekly reporting, and follow up on task progress
• Manage client and internal tasks and project boards in Asana
• Coordinate client onboarding, including agreements, forms, kickoff calls and portal setup
• Monitor client messages and inboxes, and track outstanding client information and invoices
• Follow up on prospective clients through the pipeline tracker
• Create and update standard operating procedures and support new team member setup

What you need

• At least 2 years' experience as a virtual, executive, operations or administrative assistant, or similar
• Strong experience with task and project management tools, particularly Asana
• Strong working knowledge of Google Workspace
• Experience with GoHighLevel is preferred
• Excellent organisation, time management and written and verbal communication skills
• Discretion and confidentiality when working within a law firm

Applicants must be based in: Nigeria.

How to apply

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