Administrative & Inbox Management Virtual Assistant

This is a remote, part-time contract role supporting the leadership and front-office team of a small private school in the United States. The school's staff are busy with students, teachers and families during the school day, so the virtual assistant will help keep email organised, flag priority items and keep shared files tidy. The work suits organised, discreet people who enjoy behind-the-scenes administration, write clearly, and can work independently with consistent, reliable habits. Prior school or office experience is welcome but not essential.

What you'll do

• Monitor and organise assigned inboxes, sorting, categorising and archiving messages
• Identify urgent or time-sensitive requests and flag them for school leadership or office staff
• Draft or send routine email replies using approved guidance
• Track outstanding requests and follow-ups so nothing is missed
• Organise digital files, documents and shared folders in Google Drive
• Locate documents and information for staff and maintain simple trackers and records

What you need

• Strong Google Workspace experience, including Gmail, Google Drive, Docs and Sheets
• Experience with inbox management and file or document organisation
• Excellent written English
• Strong attention to detail and organisational skills
• Able to prioritise urgent versus routine requests and handle information discreetly
• Available 10 hours per week, Monday to Friday, 7:00 to 9:00 AM Eastern Time

Open to applicants anywhere in the world.

How to apply

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