Equity Administrator (Remote - Europe and US East Coast Time Zones)

Applicants must be able to work during that overlap. Office options are available in some hubs. A fast-growing AI research and product company is hiring an Equity Administrator to run its day-to-day equity programme as it expands across many countries. The company rewards its team with stock-based compensation and values a global, talent-first team that works autonomously with minimal bureaucracy. This role sits between Finance, Legal and People and turns board-approved decisions into accurate, audit-ready records.

What you'll do

• Keep the cap table accurate and audit-ready, covering grants, vesting, exercises, terminations and settlements, all handled on time.
• Work with Finance, Legal and People to issue grants and turn board decisions into clean records and clear employee communication.
• Support 409A and local valuations, and coordinate with Tax and Payroll on multi-jurisdiction and globally mobile participants.
• Reconcile equity data against People, Payroll and Accounting records and resolve discrepancies.
• Provide reliable stock-based compensation data to support Finance with US GAAP and local reporting.
• Answer employee questions about their equity and build documented processes and controls, using AI tools to automate repetitive work.

What you need

• Hands-on experience administering equity in a cap table or stock plan platform, including grants, vesting, exercises, terminations and reconciliations.
• Experience administering equity across multiple jurisdictions and working with Tax and Payroll.
• Solid knowledge of stock options, RSUs and vesting, plus working knowledge of tax-advantaged schemes such as US ISOs and UK EMI or CSOP.
• Understanding of stock-based compensation accounting sufficient to support US GAAP and local reporting.
• Strong attention to detail, ability to manage deadlines independently, and sound judgement with confidential information.
• Clear written and spoken communication in English and a strong focus on supporting employees.

How to apply

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