Executive & Team Virtual Assistant

This is a remote independent contractor role supporting the founder and leadership of an events strategy and production business. The work combines executive support, with calendar, travel and meeting coordination, and day-to-day business administration, including project records, vendor research and team coordination. It suits an organised, discreet virtual assistant who enjoys balancing several deadlines and working independently with minimal supervision. The role is around 20 hours a week, Monday to Friday, within a set US Eastern business window.

What you'll do

• Manage an executive's calendar, scheduling, time zones and travel arrangements
• Prepare meeting briefs, agendas and background information
• Maintain project, team and vendor records in Airtable and organise shared files
• Research and shortlist event vendors and prepare side-by-side comparisons
• Track contracts, deposits and payment deadlines
• Coordinate internal meetings, take notes and follow up on action items

What you need

• Three or more years of executive or administrative assistant experience preferred
• Working knowledge of Airtable and Microsoft 365 / Outlook
• Strong data-entry and administrative skills
• Vendor or supplier research experience preferred
• Excellent written English and strong proofreading ability
• Discretion with confidential business and financial information

Open to applicants anywhere in the world.

How to apply

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