Executive Assistant (Remote - Australia or Singapore)

Candidates must be able to work in the APAC time zone and be located in Singapore or Australia (co-working stipend offered to those outside main hubs). This is an executive assistant role supporting senior leadership at a fast-growing AI company that builds audio and voice technology. The role is hands-on and operational, suited to someone who keeps complex schedules and day-to-day administration running smoothly across time zones. The company does not use traditional job titles and values impact over hierarchy, and it has a global team.

What you'll do

• Manage complex, fast-changing calendars and coordinate meetings across multiple time zones and regions
• Handle sensitive and confidential information with discretion as a trusted partner to senior leaders
• Coordinate with internal teams, external partners, and other executive assistants to keep cross-functional work aligned
• Track follow-ups, flag conflicts early, and anticipate needs before they come up
• Help build processes and systems that scale with a rapidly growing organisation
• Find and apply AI and productivity tools to automate repetitive administrative work

What you need

• Proven experience supporting senior leaders and wider teams in a fast-moving environment
• Strong organisational skills and the ability to balance competing priorities and shifting timelines
• Excellent written and verbal communication with executives, partners, vendors, and visitors
• High emotional intelligence and discretion
• Fluency with AI tools such as Claude or ChatGPT, and willingness to adopt new systems quickly
• Fluent English (written and spoken); Mandarin, Korean, or Japanese is a plus
• Valid passport and willingness to travel globally about 40% of the time

How to apply

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