Executive Assistant (Remote - India or UAE)

A fast-growing AI research and product company is hiring an Executive Assistant to support senior leadership from India or Dubai. The company builds AI platforms used by millions of people and thousands of businesses, and works across several global time zones. This is a hands-on operational role where you keep leadership organised, anticipate needs and take ownership of day-to-day administration. The role also includes regular global travel.

What you'll do

• Manage complex, fast-changing calendars and coordinate scheduling across multiple time zones and regions
• Handle sensitive and confidential information with discretion as a trusted partner to senior leaders
• Coordinate with internal teams, external partners and vendors, including follow-ups and flagging conflicts early
• Work with other executive assistants across the organisation to align schedules and keep cross-functional work moving
• Build structures and processes that scale as the company grows, and use AI and productivity tools to automate repetitive work
• Support a wider team when operational needs arise, and arrange travel logistics for trips made roughly 40% of the time

What you need

• Proven experience supporting senior leaders and their teams in a fast-moving environment
• Strong organisational skills and the ability to juggle competing priorities and shifting timelines
• Excellent written and verbal communication with executives, partners and vendors
• High emotional intelligence and proven discretion with sensitive information
• Confident using AI tools such as Claude or ChatGPT and quick to adopt new systems
• A valid passport and willingness to travel globally about 40% of the time; must be based in India or the UAE

How to apply

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