Executive Assistant (Remote - Mexico or Brazil)

The role is based in Mexico or São Paulo, Brazil. A fast-growing AI research and product company is hiring an Executive Assistant to act as the operational backbone for its senior leadership. The team moves quickly and works without traditional job titles, so the focus is on the impact you have. You will work closely with other executive assistants across the organisation and coordinate with people across many time zones.

What you'll do

• Manage complex, fast-changing calendars for senior leaders and coordinate scheduling across multiple time zones and regions
• Handle sensitive and confidential matters with discretion, acting as a trusted partner
• Coordinate with internal teams, external partners, and vendors, including managing follow-ups and flagging conflicts early
• Partner with other executive assistants to align schedules and keep cross-team work moving
• Build structures and processes that scale as the company grows
• Find and automate repetitive tasks using AI tools and productivity software

What you need

• Proven experience supporting senior leaders and wider teams in a fast-paced environment
• Strong organisational skills and the ability to juggle competing priorities and shifting timelines
• Fluent written and spoken English and Spanish; Portuguese is a plus
• Excellent communication and high emotional intelligence, with the ability to work with executives and office guests alike
• Hands-on fluency with AI tools such as Claude or ChatGPT, and comfort adopting new systems quickly
• A valid passport and willingness to travel internationally about 40% of the time
• Based in Mexico or Brazil (São Paulo)

Applicants must be based in: Brazil, Mexico.

How to apply

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