Senior Executive Assistant (Remote - LATAM and Philippines)

Work schedule is aligned with US Eastern Time, with occasional evening or weekend flexibility. This is a remote senior executive assistant position supporting a senior investment professional at an investment firm. The role covers inbox and calendar management, follow-ups, travel coordination, and meeting preparation so the executive can focus on priorities. The firm is building internal systems for task tracking and knowledge management and uses AI tools to streamline admin work. Success in the first 90 days means the executive's day-to-day workflows run independently.

What you'll do

• Manage multiple inboxes, triaging urgent items, actionable requests, and key updates
• Coordinate complex, multi-party calendars, schedule meetings, and resolve conflicts proactively
• Prepare meeting briefs, correspondence, and supporting materials ahead of calls
• Arrange travel, including flights, accommodation, and itineraries
• Track follow-ups with internal and external contacts so requests and opportunities are not missed
• Set up and maintain systems for task tracking, documentation, and knowledge management

What you need

• 7 to 10+ years of experience in executive assistance or senior-level executive support
• Experience supporting senior executives, founders, or partners in a fast-paced setting
• Hands-on experience managing multiple executive inboxes and complex calendars, including meeting briefs
• Experience using AI tools to summarize information, organize documents, or streamline workflows
• English at C1 CEFR level or higher
• Based in Latin America or the Philippines

Applicants must be based in: Brazil, Mexico, Colombia, Argentina, Chile, Peru, Philippines.

How to apply

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